EDI (Electronic Data Interchange) is a standard electronic format that transmits documents like purchase orders or invoices, replacing paper documents. Automating paper-based transactions with EDI mapping tools saves time and money, prevents errors of manual entry, and is much better for the environment.
GCommerce makes it simple to exchange business documents electronically. This communication service, with the use of Microsoft Azure, allows trading partners to exchange business files, procurement transaction messages, and other important documents in real-time without expensive EDI software or the need for a traditional VAN (Value-Added Network).
Large national retailers and distributors may insist that their suppliers communicate with them via EDI. Web Gateway makes receiving and sending files easy- No EDI knowledge or dedicated software necessary. With nothing more than a web browser, you can receive and send EDI documents with your customers.
Web Gateway from GCommerce will receive an EDI purchase order from your customer and convert it to a readable format that you can download and upload to your own order entry system. You will be able to acknowledge receipt of the order in an EDI message and complete the prepopulated Advance Shipping Notice (ASN) and Invoice documents with ease, leaving your team free to complete higher-value tasks. After you post the exceptions to the ASN and Invoice, Web Gateway will convert your return documents into the EDI format required by the buyer.
What is Integrated EDI? If your business platform or ERP includes an integrated EDI module, it can send or receive business documents without the need for manual data entry or file manipulation. This machine-to-machine communication requires mapping of the data fields and reformatting of the message structure into a form that can be consumed and processed by your business system. Because of the large number of business systems and customizations, mapping and reformatting is required for each connection, and is either performed by the trading partners or by a service provider such as GCommerce. GCommerce has experience with mapping thousands of unique EDI connections and has developed a proven, cost-effective process to connect trading partners quickly, regardless of technical incompatibility.
What is non-integrated EDI? If one trading partner is fully EDI capable and the other is not, EDI does not need to be a barrier to business. GCommerce has a solution (Web Gateway) that converts a Purchase Order in EDI format to a human-readable web page that can be exported and uploaded to an order entry or accounting application. The process is reversed when the shipping notification and invoice are required in EDI format by the Buyer. In this way, sellers can comply with the EDI mandates of their customers and benefit from error-free document exchange and increased sales.
The distribution business produces mountains of procurement documents, like purchase orders, shipping notices, and invoices. Don’t let the limitations of your Enterprise Resource Platform (ERP) cause you to be buried in paper and manual reconciliation.
3-Way Match from GCommerce receives the electronic documents
(ship notice and invoice) sent by your EDI suppliers and performs the reconciliation automatically based on your rules and tolerances. Without an automated 3-way match process, your team must manually make sure the orders and payments are correct, which costs time and money.
Simply review the exceptions and approve the reconciled
transactions for payment. Export the approved transactions to your Accounts Payable system, saving valuable staff time and improving productivity.